This is the web address for the database is: www.bsmsusa.com/brownSwiss/login/loginMain.php
or you can click on one of the square cow face database links on the Brown Swiss website.
Logging In
Click the Brown Swiss radio button and Enter your login and password.
Note: IN THIS SYSTEM YOU NEVER USE THE ENTER KEY. You can use the tab key or mouse to advance from login to password.
You must use your mouse to move to the “Login” on the bottom of the page. This will give you “Success” in the top box.
In the Maroon Box on the left you will see Main Menu, click on that. You will get two options: Reports and Open or Post Order.
Running Reports
Reports are not hard to use. Try them out! All Reports are free and offer a wealth of information.
Click on the underlined report you want to see. Select your options in the white boxes. All Reports with the exception of the “Cow Evaluation List” have default selection criteria. As you work with the reports, you will discover many ways to manipulate the parameters to create different sets of information you may be interested in. After you select your options, click on “Submit” at the bottom of the page. Towards the top of the Yellow section next to “Run Reports” an underlined report name will appear. Click on this to you see your report. To return to the “Reports” page, use your Back button. When finished with Reports, click on BS Home towards the top on the left side of the page.
NOTE: IF YOU MODIFY THE REPORT FROM THE DEFAULT SELECTION, AFTER YOU CLICK ON SUBMIT AND THE REPORT APPEARS AT THE TOP OF THE PAGE, THE SEARCH BOXES WILL REVERT TO THE DEFAULT CRITERIA. HOWEVER, THE REPORT THAT YOU RAN WILL HAVE THE CRITERIA YOU SELECTED.
To Register Animals or Order Pedigrees, You MUST first open a work order.
Click on Open and Post Order in the maroon bar on the left. You do not need to do this to see the reports.
NOTE: If you are on the BS Advantage program, it is important to enter your DHI herd code in the box next to Herd each time you open an order. You need to enter the herdcode before you open the order. This allows the system to assign the appropriate BSA fees. After your herd code is in the Herd Box (BSA members only), then proceed to opening the order.
Continue to the bottom of the Yellow box and click on the gray box “Open Order”. Your order must be in Entry mode to order pedigrees. At the top it will say "Success". Next to “Order Number” you will see an order number (B000xxxxx).
Ordering Pedigrees
To order pedigrees, click on Create Pedigrees in the left hand Maroon box. An order page will open where you can enter the animal(s)' registration number(s). You have 3 pedigree-type choices: 3gen, Official, Skeleton
To be able to print from home (after you post your order), click on 3gen (low-cost, unofficial performance pedigree) or skeleton (6-gen ancestry-only pedigrees). "Official pedigrees cost more and can only be printed and sent from the national office; you cannot print them yourself. BSA members get a free unofficial 3gen with an online registration or can order other unofficial 3gens for a reduced fee. The skeleton pedigrees (6-generations of names and registration numbers only) are free when ordered externally.
Make sure to select the correct sex; the default is female and needs to be changed to create a male pedigree. You must also select the correct country if ordering pedigrees on non-US animals that in our system. When entering 15-digit 840 numbers, you need to select United States 840 (down one arrow) instead of the default United States.
After you have put in the animal’s registration numbers and click on “Submit These Animals for Processing”, the box at the top will display “Success” and the name of the animals will be listed to the right next to their numbers. NOTE: Once the names of the animals appear, do not hit the submit for processing button again as this will generate another set of the pedigrees and double charge you. If you need to order additional pedigrees on this order, click on the "open and post order" in the left hand column, and then select “Create Pedigree” again.
NOTE: Always check the box at the top which indicates “Success” or displays “Unable to process your request - Please verify animals ID”. In most cases, this will mean that you probably did not change the sex box or if entering an 840 number, you did not change the country to United States 840.
After all the pedigrees are generated for your order, go back to Open and Post Order in the Maroon box on the left and click on the gray box “Submit Order” at the bottom of the page on the left in the yellow section. The message box at the top should read, “Order Number Posted Successfully”.
IMPORTANT: TO ACCESS YOUR PEDIGREES, YOU MUST CLICK ON "VIEW ORDERS" AFTER THE “ORDER NUMBER POSTED SUCCESSFULLY” APPEARS IN THE BOX. This step is the one that has caused the most confusion for people new to the system.
If you have more than one order posted that we have not yet processed in the office, a new page will appear. In the yellow section of the page to the left of the order that you want, click on the gray box that has “Find” in it. Using this “Find” will bring up that order.
After you have done this, then go to Work Order Line Item in the left hand Maroon box and click on it. This will take you to a page that will show you the name of the animals underlined, click on one of those and it will bring up that pedigree. You may then print the pedigree on your printer or save the pdf pedigree to your computer. NOTE: You need to have Adobe Acrobat Reader on your computer for this to function.
After you are done with that pedigree, use the “Back” button on your computer to return to your order. Repeat for each pedigree in your order.
When you are done with your order, exit the database or click on either Open and Post Order in the Maroon box on the left of the page or BS Home at the top left hand part of the page to access other options.